In the modern business world, we send hundreds of e-mails to coworkers and customers every week. This type of communication has many advantages. It’s quick, easy and not complicated. But particularly for business e-mails, it’s important to stick to certain guidelines regarding what information should be mentioned.
Check list of legal compulsory statements for your e-mail signature:
The recipient of your e-mail must be able to immediately recognize who sent it. Stating the name of your company along with its legal structure is mandatory. The spelling should match that on the register entry.
The recipient of your e-mail must know how he can reach the sender of the e-mail. A full address including a telephone number must therefore be listed. Again, this information must coincide with that in the commercial register.
3. 15. Registration
If your company is listed in the commercial register, you need to add information about the register court and the number under which your company is registered.
4. 16. Coporation
If your company is either AG (corporation) or GmbH (company with limited liability), you also need to state the name of your chairman of board of directors as well as the chief executive along with their in chief or your CEO.
Does your e-mail signature meet these requirements? Take a moment to check the information you provide in your business e-mails as these often count as business letters.
If you have any specific questions regarding one or more of the above mentioned points, we advise you to see a lawyer of your choice or contact one of the following cooperation partners: